Wedding Photography Contract

Thank you so much for choosing to work with Julie Pottorff Photography!

Julie Pottorff Photography
509 E 6th St
Flora, IL 62839
618.676.7982

Your name: *
Fiancee's name: *
Wedding Date: * / MM / DD YYYY
Contact Address
*
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Email *
Phone * - ### - ### ####
Payment schedule (must check all boxes to agree that you understand): *
$500 non-refundable Wedding Retainer is required to secure date 50% of remaining balance due 2 MONTHS BEFORE wedding date Final payment due 1 MONTH BEFORE wedding date
Wedding Collection: *
Luxe Collection 2999 Essentials Collection 2499 Skinny Collection 1250 Other - prearranged custom agreement w/photographer
ENTIRE AGREEMENT: This agreement contains the entire understanding between Julie Pottorff Photography and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all parties involved. If the parties want to waive one provision of this agreement that does not mean that any other provision is also waived. The party against whom a waiver is sought to be effective must have signed a waiver in writing. *
I agree
Cooperation: The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. Julie Pottorff Photography recommends that CLIENT designate an "event guide" to point out important individuals for informal or candid photographs to the photographer during the wedding that they wish to have photographed. The photographer will NOT be held accountable for not photographing desired people if there is no one to assist in identifying those individuals or gathering them for photographs. Julie Pottorff Photography is not responsible if key individuals fail to appear or cooperate during photography sessions or for missed images due to details not revealed to Julie Pottorff Photography. *
I agree
Copyrights: The photographs produced by Julie Pottorff Photography are protected by Federal Copyright Law (all rights reserved) and may not be used in any manner without Julie Pottorff Photography’s consent and written permission. Upon final payment by the CLIENT, limited copyright ownership of the resulting images will be transferred to the CLIENT under the following conditions. CHECK ALL TO STATE YOU AGREE *
The photographic images are the property of the CLIENT for personal use and for the purposes of reproduction in order to give photographs to friends and relatives The images are not to be sold or used for a profit. The CLIENT must obtain a written permission form and compensate Julie Pottorff Photography prior to the CLIENT or their friends and relatives publishing the photographs
Exhibition: CLIENT grants Julie Pottorff Photography permission to display selected images resulting from this assignment as an example of Julie Pottorff Photography's work and for entrance into photographic competition. CLIENT thereby releases all claims to profits that may arise from such use of the selected images. *
I agree
Model Release: The CLIENT hereby grants to Julie Pottorff Photography and it's legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; and to copyright the same. The CLIENT hereby releases Julie Pottorff Photography and its legal representatives and assigns from all claims and liability relation to said photographs. *
I agree
Exclusive Photographer: The Photographer shall be the exclusive photographer retained by the CLIENT for the purpose of photographing the wedding. Family and friends of the CLIENT shall only be permitted to photograph the wedding as long as they shall not interfere with the Photographer's duties. The only time anyone aside from Julie Pottorff Photography is allowed to take photographs is during candid moments in which Julie Pottorff Photography has not instructed anyone for the photograph. A critical photograph can be obstructed by a guest trying to get that same shot. The Photographer reserves the right to limit access of other photographers, amateur or otherwise. The hiring of another photographer, professional or amateur, by the CLIENT without notifying Julie Pottorff Photography voids the Agreement. In this event, Julie Pottorff Photography is not required to cover the event or return the paid photography fees.
Julie Pottorff Photography will NOT tolerate any other hired photographers, amateur photographer, shooting at the events. If this case happens, here is our standard operating procedure.
• Tell the photographers to stop shooting.
• If they don’t stop shooting, advise bride or groom, coordinator involved, go to person.
• Still don’t stop shooting, Julie Pottorff Photography will leave the premises immediately and client advised to check the signed contract for further procedures.
In the event that the family/guests are taking photos, Julie Pottorff Photography is NOT responsible for ruined
photos, obstructed photos, photos ruined due to separate flashes going off. Wedding attendees should make note to avoid taking photos with their mobile devices, ipads, personal cameras directly in front of the photographer. Julie Pottorff Photography is not responsible for any shots ruined by guests getting in the way.
*
I agree
Photo Cooperation: In the event that on the day of the event the client has asked us to stop taking photos due to weather, dress malfunction, drama, or any situation out of our control, the photographer is not held responsible for images not taken that would have normally been taken during that time.
In the event that a special interactive activity (can include but not limited to, giving of gifts, special dances, announcements) happens, that the photographers were unaware of or was not mentioned in the questionnaire that was filled out, Julie Pottorff Photography will not be held responsible for those shots.
*
I agree
Food: Wedding Contracts that are contracted out are required to provide a meal for the photographers on site. This does not have to be a plated meal but can be a vendor meal/”sack lunch”. The photographers need to be given this meal at the same time the bride & groom eats, so that the photographers are then able to cover all the events as they happen. If the photographer is given a meal after all the guests, bridal party has been served and the next portion of the event has started (ie toasts, cake cutting, first dances), those shots will be missed if they have not had a chance to eat. *
I agree
"Acts of God": If there is an 'act of God' situation that is beyond anyone's control, the Photographer will contact the client ASAP to reschedule the session. Session fees paid are NON-REFUNDABLE, but may be TRANSFERRED to a future date. *
I agree
Tardiness: In the event that the client is tardy to do hair/makeup/elements out of our control to the shots missed are not guaranteed due to time constraints. *
I agree
Limit of Liability: In the unlikely event that the Photographer is injured or becomes too ill to photograph the event, Julie Pottorff Photography will make every effort to secure a replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event package. Julie Pottorff Photography takes the upmost care with respect to exposure, transportation, and processing the photographs. However, in the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond Julie Pottorff Photography’s control, Julie Pottorff Photography’s liability is limited to the return of all payments received for the event package. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals *
I agree
Penalty Fees and Charges: There is a $50 charge on checks returned for any reason. Julie Pottorff Photography is not held responsible for items lost by the US Postal Service/UPS or invalid addresses on contact forms. In this event, the CLIENT must pay $50 for the second set of CD/DVDs and shipping costs. In the event that Julie Pottorff Photography stays longer than agreed upon at the event due to the CLIENT's schedule (example: client arriving late and all photographs pushed back due to the time it takes to get ready), the CLIENT will compensate Julie Pottorff Photography per hour at a rate of $30 due on the day of the event. If this compensation is not received, the digital images from the event will remain Julie Pottorff Photography’s property and will not be released to the client. A $25 per day late fee will be charged on any late payments *
I agree
Security Retainer Fee: In the event of cancellation, the security retainer fee paid is non-refundable. It shall be liquidated damages to Julie Pottorff Photography in the event of a breach of contract by the CLIENT. The CLIENT shall also be responsible for payment of any Julie Pottorff Photography material or charges incurred up to the time of cancellation. *
I agree
Method of Cancellation: In the event of a cancelled or rescheduled wedding, Julie Pottorff Photography requires notification in writing signed by the contracted party, sent via Certified Mail by the United States Post Office, prior to the original wedding date. This is the method of cancellation agreed upon by all signing parties and the only method of cancellation that will be accepted. In the event of a cancellation or postponement within 365 days of the event, the total amount agreed upon in this contract is due as scheduled and is non-refundable. *
I agree
Wedding Date Change Policy: In the event that your wedding date has been changed after the signing of this agreement, it is up to Julie Pottorff Photography’s discretion if the same package amount applies for the second wedding date. Since dates are based on time of season and availability, additional funds may be necessary to book a new date. In the event that Julie Pottorff Photography is not available for the new date, the retainer is non-refundable. In the event that the date is closer than 365 days the total amount agreed upon in this contract is due as scheduled and is non-refundable *
I agree
Completion Schedule: Editing and USB creation takes approximately 8-10 weeks. If completion will take longer for any reason, Julie Pottorff Photography will notify the client as soon as possible. *
I agree
I agree to the above policies: *

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